Rental Inquires
FAQ
Do you have a caterer?
Yes. D’Amico Hospitality is the exclusive caterer for the Walker Art Center. No outside caterers are allowed. Food must be served in conjunction with alcohol service. Bar service will end one-half hour before the end of the event. We reserve the right to discontinue the service of alcoholic beverages at any time during a function.
What is included in the room rental fee?
Rental fees include tables, chairs, standard-length linens, basic room setup and takedown, and standard Walker security during the event. Rental fees are based on a minimum four-hour rental period, plus two hours for event setup and takedown. Event arrival and departure times, as stated in the event contract, are fixed and not subject to negotiation on the day of the event.
Can I schedule a tour of your event spaces?
Yes! We are available to give tours Monday through Friday from 8:30 am to 5 pm (by appointment only). Please contact us to schedule an appointment.
Do you require a contract and deposit to book an event space?
Yes, a nonrefundable deposit and signed contract are required to reserve the space, date, and time. The deposit is 50 percent of the rental fee and 30 percent of the estimated food and beverage expenditure. The remainder of the facility rental balance is due in full 45 days prior to the event date, as well as an additional 30 percent of estimated food and beverage expenditures. Full prepayment of estimated food and beverage costs is due 21 days prior to the event and cannot be below the contracted minimum expenditure. Final guarantee is due five days prior and can only be an addition to the contracted minimum, not a reduction.
Do you have a food and beverage minimum? How does it work?
Yes, there are food and beverage minimums (exclusive of tax and service), which vary based on the event space, day, and time of your event. If the food and beverage revenue fall below the minimum, a charge of 100 percent of the difference will apply. If the food and beverage revenue meets or exceeds that standard, there is no additional charge.
Will you have staff on-site during the event?
Of course—we pride ourselves on our high level of service.
What are the parking options?
Parking is available in the underground parking ramp connected to the Walker. Parking validations may be prepaid. There is additional limited street parking available.
Do you have in-house audiovisual equipment and technicians?
Most of our rental spaces are equipped with audiovisual capabilities, to be operated by Walker Event Production staff. The planning and pricing of any special audiovisual, sound, or lighting needs will be coordinated with the help of the Walker’s in-house Event Production team or approved vendors.
Are galleries available for private rental?
Galleries can be rented in combination with the rental of other event space(s). To protect the art on view, food and beverages are not allowed in the exhibition galleries. Private rental is available when the Walker is closed to the public. Galleries are not available for rental during regular business hours, Wednesday through Sunday (11 am–5 pm), or Thursday evenings. Privately guided tours, led by a trained Walker Art Center educator, are available for an additional cost.